Run payroll and share payslips

Each month you run payroll to work out every staff member's salary and make their payslips. Use this at the end of the month, after staff attendance and leave are up to date.

Before you start

• Every staff member needs a salary structure. If a staff profile shows No salary structure set., set it under Staff → Payroll → Salaries. See the article Set up salary structures.
• If your school cuts pay for absent days, finish marking staff attendance and leave first. See Loss of pay from attendance and leave.
• For PF, ESI, PT and TDS, see the article PF, ESI, PT and TDS.

Steps

1. In the sidebar, open Staff → Payroll.
2. Choose the month you want to pay.
3. Start the monthly payroll run for that month.
4. Look at the list of staff. For each person, check the Gross, Deductions and Net pay.
5. If a number looks wrong, fix the salary structure, attendance or leave first. Then check the run again.
6. When all the numbers are right, finish the run.
7. Open the payslips for the month. You can view or print each staff member's payslip.

How staff get their payslips

Staff who have a login can see their own payslips. They open the Payslips section and press Download to save a copy.

To give a staff member a login, open their profile from Staff → Directory and press Create login. When it is done, the profile shows Login active.

Good to know

• You can see one person's pay on their staff profile, in the Salary part.
• If you see This page isn't part of your role, ask your school admin. They can change what your role can do under Roles & Permissions.
• Run payroll once for each month, after the month's attendance and leave are final.