Let staff clock in from their phone

Staff can mark themselves in and out from their own phone, so the office does not have to mark everyone by hand. Their punches go into the same attendance register you see under Staff → Attendance.

Before you start

• Each staff member needs their own login. See Add a staff member and give them a login.
• To use the location check, stand inside the school with your phone or laptop while you set it up.

Turn on clock-in

1. Open Staff → Attendance and click Clock-in.
2. Tick Let staff clock in by themselves.
3. To make sure staff are really at school, tick Must be at school (phone location). Click Use this device's location, then set the distance in metres.
4. To stop people clocking in for someone else from home, tick Must type the staff-room code.
5. In Late after, set the time after which a clock-in is marked Late. Leave it empty to never mark late.
6. Click Save settings.

Show the code in the staff room

1. After saving with the code turned on, click Open staff-room screen.
2. Leave this screen open on a computer or TV in the staff room. It shows a 6-digit code that changes every 30 seconds or so.

How staff clock in

1. The staff member opens My HR on their phone. Teachers can also tap the clock-in button on their home screen.
2. They type the code if asked, and tap Clock in. At the end of the day they tap Clock out.

Biometric machine

1. Tick Biometric machine and click Make device key.
2. Copy the key at once and give it to whoever sets up your machine. It is shown only once.
3. Add each person on the machine with their staff code, for example EMP-1004.

Good to know

• A day the office has marked as absent or leave is never changed by a clock-in.
• Making a new device key stops the machine using the old key until the new one is entered.