Bill fees automatically

Auto-billing lets EduHost make fee bills for you, so you do not have to bill each student by hand. Each time bills are made together, EduHost saves it as a bill run. If a run has a mistake, you can undo it.

Before you start

• Set up your fees first. See Create fee heads and Build a fee structure.
• If some families still owe money from before, see Bring in old dues (opening balances).
• Your role must be allowed to open the fee pages. If a page says it is not part of your role, ask your school admin.

Turn on auto-billing

1. In the sidebar, open Fees → Fee setup.
2. Find the switch for auto-billing.
3. Turn the switch on.
4. Click Save.

To stop auto-billing, come back to the same place and turn the switch off.

Check your bill runs

1. Open Fees → Bill history.
2. Find the run you want to check.
3. Open it to see the bills it made.

To see all bills one by one, open Fees → Bills.

Undo a bill run

Use this if a run made wrong bills, for example before you fixed a fee amount.

1. Open Fees → Bill history.
2. Find the run that went wrong.
3. Choose the option to undo the run.
4. Fix the problem in your fee setup.
5. Make the bills again.

Good to know

• Undo works on the whole run, not on a single bill.
• Check Bill history after each run, so you catch mistakes early.
• Parents who use the parent portal see their bills under Fees.
• Discounts and late fines have their own articles: Add discounts and scholarships and Charge a late fine.