Day book and account reports

The Accounts reports page shows a summary of your school's money. It includes the day book, which lists the entries made in Accounts. Use it to check your books at the end of a day, a month or a year.

Before you start

• Set up your account heads first. See Set up account heads.
• Reports only show what is recorded in Accounts. This includes income, expenses, transfers, and bank and cash entries.
• Fee collections show here only if your school posts them into Accounts. See Post fee collections into Accounts.

Steps

1. In the sidebar, open Accounts → Reports.
2. Choose the day book or the report you want to see.
3. Choose the dates you want to check, if the page asks for them.
4. Read the entries. Each entry was made under Income, Expense, Banks or Transfers.
5. If an entry looks wrong, go back to the page where it was recorded and check it there.

Look at a past year

1. Use the academic year switcher at the top of the app.
2. Click Change year and pick the past year.
3. Open Accounts → Reports again. A past year is read-only, so you can look but not change anything.
4. Click Back to current year when you are done.

Good to know

• The Reports page under Accounts is different from the main Reports page in the sidebar. The main one has reports from all parts of the school.
• For fee-only reports, such as unpaid fees, use Fees → Reports.
• For a quick look at your money, open Accounts → Overview.
• Only people whose role allows Accounts can open this page. If you cannot see it, ask your school admin. They can change this under Roles & Permissions.
• Parents do not see any Accounts reports.