Set up hostel blocks and rooms

Use the Hostel pages to add your hostel blocks and the rooms inside them, then give each boarding student a room and a bed. Do this once when you start using the hostel, and again whenever a student joins or leaves.

Before you start

• To name a warden for a block, the warden must already be a staff member with the Warden designation. If no one has it, the form shows No wardens yet — add a staff member with the “Warden” designation.
• Students must already be added in EduHost before you can give them a room.

Add a block

1. Go to Hostel → Rooms.
2. Click Add block.
3. Type the Block name.
4. Under For, choose Boys, Girls or Co-ed.
5. Type the Address (where the block is).
6. In Monthly boarding fee, type an amount. Leave it blank to use the school rate from the Fees & mess tab. Type 0 if this block is free.
7. Under Warden, pick a name from Select a warden.
8. Save the block.

To change a block later, click Edit block.

Add rooms to a block

1. Open the block. If it is empty, you see No rooms in this block yet.
2. Add a room and type the Room no.
3. Type the Floor.
4. In Beds (capacity), type how many students can sleep in the room.
5. Save the room. Repeat for each room.

Give a student a room

1. Click Allocate room.
2. In Student (by roll number or name), type a roll number or name and pick the student.
3. In Room (only rooms with a free bed), search and pick the room.
4. Type a Bed number, or leave it blank. Blank picks the next free bed.
5. Save.

When a student leaves the hostel, click Vacate next to them to free the bed.

Good to know

• The top of the page shows Blocks, Rooms, Beds, Occupied and Vacant, so you can see free beds at a glance.
• There are Import from CSV and Import from Excel buttons, with templates to download, if you have a lot to enter.
• To take attendance at night, see Hostel roll call. To bill boarding, see Charge hostel fees.