Arrange a substitute teacher

Use this page when a teacher cannot take their periods on a day. EduHost shows which periods need cover and suggests teachers who are free at that time.

Before you start

• Your school periods must be set up. See Define school periods.
• Each class needs a routine with teachers in it. See Build the class routine.
• You need permission to open the Timetable pages.

Steps

1. In the sidebar, go to Timetable → Substitutions.
2. The page opens on Today. To plan for another day, click Previous day or Next day.
3. By default, the page lists Only periods that need a decision. To see every period of the day, click Show the whole day.
4. Pick a period that needs cover. EduHost shows Finding who is free… while it looks for teachers.
5. Choose one of the suggested free teachers to take the period.
6. If you see Nobody is free this period., or you do not want cover, choose Leave it free.
7. If you want, type a reason in the Why box.
8. Do the same for each period. When all are done, you see Nothing left to arrange.

Swap periods

Instead of bringing in a substitute, you can swap periods between teachers. Use the swap option on the Substitutions page to move a teacher's period to another time on the same day.

Good to know

• Made a mistake? Click Undo to go back.
• The teacher who covers sees the period on their dashboard under My classes today, marked as covering for the usual teacher.
• Only teachers who are free in that period are suggested.
• Plan ahead: you can arrange cover for a coming day, not just today.