Move, archive or remove students

Use this when students change class or section, leave your school, or were added by mistake. Students who leave can also be kept on your alumni register.

Move students to another class or section

1. Open Students → All students.
2. Tick the box next to each student you want to move.
3. Choose the option to move the selected students.
4. Pick the new Class and Section.
5. Check the details and confirm.

To move the whole school up at the end of the year, use Students → Promotion instead.

Mark a student who has left

Do not delete a student who has left. Change their status instead. Their old records stay safe.

1. Open Students → All students.
2. Open the student's record.
3. Change their status to show that they have left the school.
4. Save.

The student is taken off the roll. You can also do this for many students at once from the list.

Use the alumni register

The alumni register shows everyone whose record says they have left.

1. Open Alumni from the sidebar.
2. On the Register tab, find the former student.
3. Add details such as Left from, Year, Doing now, Where, City, Phone, Email and Notes.
4. Save.

Use the Batches tab to see alumni by year. Use the Events tab to see upcoming alumni events. To add one, plan it in the Calendar with the audience set to Alumni.

Remove a student added by mistake

1. Open Students → All students.
2. Tick the student or students.
3. Choose the option to delete and confirm.

Deleting removes the student for good. It cannot be undone. Only delete wrong or duplicate entries.

Good to know

• When a student leaves, their parent's login closes. Fees, receipts and results stay in their records.
• An alumnus is shown on a public list only if they agreed. This is off by default. Ask them first.
• To bring in many students from a file, see Import students in bulk (Excel).