Add a staff member and give them a login

Every teacher and staff member needs a record in EduHost before you can mark their attendance, approve their leave or pay them. Use this when someone joins your school, or when you want them to sign in.

Add one person

1. Open Staff in the menu. You land on the Directory tab.
2. Click Add staff at the top.
3. Type the Full name. This is the only field you must fill.
4. Add a photo, Email and Phone if you have them. The phone must be a 10-digit mobile number.
5. Choose the Type (Teaching, Non-teaching, Admin or Support), Employment, Department and Designation.
6. Fill Date of birth, Gender and Joining date if you want. A future joining date is allowed.
7. Leave Staff code empty to get a code made for you, or type your own.
8. Click Add staff at the bottom to save.

Add many people from Excel

1. Open the setup guide and go to the Teachers & staff step.
2. Choose Import Excel / CSV.
3. Download the Excel template or CSV template and fill it in: Name, Email, Phone, Gender, Role.
4. Click Choose a file, check the rows shown, then save. People already on staff are skipped.

Give them a login

1. In the Directory, open the row menu for the person and choose Create login. You can also find this button on their profile.
2. Check the Email and pick a Role, for example Teacher, Accountant or Receptionist.
3. Click Send invite. They get an email link to set their own password. The link works for 7 days.
4. Or tick Set a password myself, type a password of at least 8 characters, and click Create login.

Good to know

• Teachers are listed on the Teachers page, not in the Directory. Attendance, leave and payroll still cover them.
• To edit someone, choose Edit from the row menu. Remove marks them as left.
• A green key next to a name means that person can sign in.
• Show on website puts only the name, designation and photo on your public Faculty page. Ask the person first.
• If email is not set up, copy the invite link and share it yourself.