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Add users and assign roles

Add staff to EduHost and choose a role, so each person sees only the pages they need for their work.

Getting startedUpdated 17 Oct 20262 min read

Every staff member who signs in to EduHost has a role. The role decides which pages they can open. Use this guide when a new teacher or office worker joins, or when you want to change what someone can do.

Before you start

  • You need to be the Owner or an Admin.
  • Have the person's name and email ready. EduHost sends the sign-in invite to this email.

Add a staff member

  1. In the sidebar, open Staff → Directory. You can also use Add staff in the quick add menu.
  2. Fill in the person's details, with their email.
  3. Choose their role, for example Teacher or Accountant.
  4. Click Save.
  5. The person gets an invite email. They open it and set their own password. The link works once, for 7 days.

See and change roles

  1. In the Settings part of the sidebar, open Roles & Permissions.
  2. Open Staff roles to see the roles your school uses.
  3. To make your own role, click New role.
  4. Type a Name for the role.
  5. In Start from, pick a role that is close to what you need.
  6. Turn on the pages this role should open, and turn off the rest.
  7. Click Save.

If you change a built-in role, EduHost marks it as Changed from the default, so you can see what is different.

Teacher or office staff?

  • Teacher: works with their own classes. They mark attendance, give homework, enter marks and write the class diary.
  • Accountant: fees, bills, receipts and accounts.
  • Receptionist: front desk work, like visitors and enquiries.
  • Principal and Admin: see most of the school.

Give each person the smallest role that lets them do their job.

Good to know

  • If someone opens a page that is not in their role, they see This page isn't part of your role. They should ask you to change their role.
  • The AI assistant also follows the person's role. It cannot do anything their role cannot do.
  • When a staff member is marked as Left the school, they can no longer sign in.
  • Parents and students get their own logins. See Give parents and students a login.
  • Teachers can also use a simple phone app. See How teachers sign in and use their app.
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