Collect a fee at the counter

Use this when a parent comes to the school office to pay a fee. You record the payment in EduHost, and the family gets a receipt.

Before you start

• The student must already have a bill. If not, see Create bills first.
• Keep the cash or cheque in front of you, so you type the right amount.
• If you do not see Take fee, your role may not include it. Ask your school admin. They can change this under Roles & Permissions.

Steps

1. Go to Fees → Take fee. You can also tap Take fee under quick actions on the Dashboard.
2. Find the student. Type the name, roll number or admission number.
3. Check the student's unpaid bills on the screen.
4. Type the amount the parent is paying.
5. Choose how the parent paid, for example cash or cheque.
6. For a cheque, fill in the cheque details the screen asks for.
7. Check everything once more, then save the payment.
8. The receipt is made. Download the receipt PDF to print it, or copy the receipt link to send to the parent.

Good to know

• The payment shows on the Dashboard under fees collected today.
• At the end of the day, count the cash and close the day. See Close the day's collection.
• If you need to give money back, see Refund a fee.
• If the parent has a parent login, they can see the bill as paid and open the receipt under Receipts in their portal.
• To let parents pay from home instead, see Let parents pay fees online.